1. Introduction
This Data Protection Policy outlines the principles and guidelines that Digital-Pro Ltd
adheres to in order to protect the data collected, processed and stored within OnlineSMIS
(Online School Management Information System), our Enterprise Resource Planning (ERP).
We are committed to maintaining the confidentiality, integrity and availability of all data
entrusted to us by our clients and partners.
2. Scope
This policy applies to all employees, contractors and third-party vendors who have access to
OnlineSMIS ERP or handle data processed within these systems.
3. Data Collection and Processing
- We collect and process only the data necessary for the functioning of OnlineSMIS
and for providing services to our clients. - Data collected is limited to what is specified in our contractual agreements with
clients or as required by applicable laws and regulations. - We ensure that all data collected is relevant to the purposes for which it is processed.
4. Data Security
- We implement appropriate technical and organizational measures to safeguard data
against unauthorized access, disclosure, alteration or destruction. - Access to data within the ERP systems is restricted to authorised users within an
institution and access controls are regularly reviewed and updated. - We encrypt sensitive data both in transit and at rest to protect it from unauthorized
access or interception.
5. Data Retention
- We retain data within OnlineSMIS only for as long as necessary to fulfill the purposes
for which it was collected or as required by contractual, legal, or regulatory
obligations.
6. Data Sharing and Transfer
- We do not transfer data processed within OnlineSMIS to third parties.
- We do not share user data with other companies or organizations.
Digital-Pro Ltd_Data Protection Policy
7. Data Breach Response
- In the event of a data breach involving data processed within our ERP systems, we
have established procedures for assessing the breach, mitigating its impact, and
notifying affected parties and relevant authorities in accordance with applicable laws
and regulations.
8. Compliance Monitoring and Review
- We conduct regular audits and assessments of OnlineSMIS and data processing
practices to ensure compliance with this policy as well as applicable laws and
regulations. - This policy is subject to periodic review and may be updated as necessary to reflect
changes in technology, business practices or regulatory requirements.
Conclusion
Digital-Pro Ltd is committed to protecting the privacy and security of data processed within
OnlineSMIS. By adhering to the principles and guidelines outlined in this policy, we aim to
maintain the trust and confidence of our clients, partners and other stakeholders.
