OnlineSMIS ERP

A powerful, all-in-one integrated web solution for learning institutions.

What Is OnlineSMIS ?

OnlineSMIS is a modular, interactive, user-friendly, secure, and affordable web-based system designed to help learning institutions:

Manage their academic and administrative operations
Monitor key performance indicators in real-time
Review organisational efficiency and effectiveness

With a flexible architecture, OnlineSMIS supports a wide range of institutional needs—from student information management and exam processing to bank integration, automated fees receipting and reconciliation, finance tracking and reporting—ensuring streamlined workflows and data-driven decision-making.

Interactive

Modular

Customer Support

User-friendly

Secure

Get More Info

0701724154, 0202511020

OnlineSMIS Benefits

OnlineSMIS provides comprehensive school management solutions designed to streamline administrative processes, enhance communication, and improve educational outcomes for institutions of all sizes.

Secure Multi-User Access

OnlineSMIS offers secure and compliant multi-user access from any location with multi-factor authentication including one-time and random passwords. The platform is accessible from anywhere, ensuring flexibility for administrators, teachers, students, and parents.

Tri-Portal System

The system features dedicated portals for different user types including admin, student, and parent access. Each portal is customized to provide relevant information and functionality specific to the user’s role and needs.

Financial Management

OnlineSMIS handles online transactions with automated receipting and reconciliation capabilities. This streamlines fee collection, payment tracking, and financial reporting while reducing manual administrative work.

Communication Integration – The platform integrates biometrics and bulk SMS functionality for instant communication between school administration, teachers, students, and parents. This ensures timely delivery of important announcements, alerts, and updates.

Data Security & Backup – OnlineSMIS provides automated, scheduled data backups to ensure information security and continuity. The system maintains data integrity while providing peace of mind for educational institutions.

Support & Training – Comprehensive customer support and training services ensure successful implementation and ongoing system optimization. Users receive the guidance needed to maximize the platform’s capabilities for their specific institutional needs.

Universal Accessibility

The platform is browser and device independent, making it accessible on any device including computers, tablets, and smartphones. This ensures consistent functionality across all platforms and operating systems.

Examination Management

OnlineSMIS supports comprehensive examination management for various educational systems including 844, ACE, CBC, IGCSE, and College systems. This covers exam scheduling, administration, grading, and result processing.

Real-Time Analytics

The system provides real-time reporting and analytics capabilities, enabling data-driven decision making. Administrators can access instant insights into student performance, attendance, financial status, and institutional metrics.

Automated Workflow

OnlineSMIS features automated workflow systems that reduce manual processes and increase efficiency. This includes automated notifications, report generation, and administrative task management.

Our approach

How we Help you Integrate Educational and Financial Systems

Through comprehensive system integration that connects educational processes with financial operations, schools can rely on a unified platform to manage all institutional activities while eliminating data silos and manual processes that slow down operations.

Secure Communication Protocol

The integration tasks necessary to connect heterogeneous educational and banking systems are complex obstacles when looked at as a whole. OnlineSMIS breaks down the individual components and communication protocols, establishing secure channels between academic management, student information, and financial systems if necessary.

Unified Education-Finance Platform

Schools have to manage academic records, student data, and financial transactions simultaneously. OnlineSMIS assists institutions by creating a seamless connection between educational processes and financial operations, from student enrollment and fee management to academic reporting and payment processing.

Standards-Based System Integration

Educational institutions need to connect various operational systems including student management, academic tracking, and financial processing. OnlineSMIS provides comprehensive integration options such as API connections, secure data exchange, real-time synchronization, and the advantages of each approach. The platform also helps establish unified reporting mechanisms that combine educational and financial data.

Product Modules

We provide comprehensive solutions, ensuring your educational institution’s outstanding growth

1. Bank and Mpesa Integration Module

Integrated communication system that facilitates instant messaging between administration, teachers, students, and parents through automated notifications and alerts.

2. Email and Bulk SMS Communication Module

Secure financial transaction processing that seamlessly connects your school with banking partners and mobile money platforms, enabling automated fee collection and payment reconciliation.

3. Biometrics Integration Module

Advanced identity management system featuring biometric access control, automated attendance tracking, and secure verification for students and staff.

4. CBC Formative Reporting Module

Specialized assessment tool designed for Competency-Based Curriculum compliance, providing comprehensive student evaluation and progress monitoring capabilities.

5. Examination Summative Analysis Module

Comprehensive examination management system that handles multiple assessment formats including 844, ACE, CBC, IGCSE, and College systems with detailed performance analytics.

6. Library Management Module

Digital library system that automates book inventory management, student checkouts, resource cataloging, and provides access to digital learning materials.

7. Payroll Management Module

Complete human resources solution handling staff salary processing, benefits administration, tax calculations, and automated payroll generation.

8. Procurement Management Module

Streamlined purchasing system that manages vendor relationships, purchase orders, inventory control, and budget tracking for institutional procurement needs.

9. Accounting and Finance Management Module

Comprehensive financial management system covering institutional budgeting, expense tracking, financial reporting, and complete audit trail maintenance.

10. Fees Management Module

Automated student billing system that handles fee collection, payment tracking, receipt generation, and financial reconciliation for all institutional charges.

OnlineSMIS inquiries and support

Maendeleo House, Monrovia Street
P.O. Box 9494 - 00200
Nairobi, Kenya

info@onlinesmis.com, support@onlinesmis.com

+254 202 511 020
+254 721 546 560

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